Casual Secretary

Rainy River District School Board Invites applications for the position of Casual Secretary

Posting Number: 2324-2
Date: July 18, 2023
Position: Casual Secretary
Job Description: Job Description Attached
Location: Various Locations
Hours of Work: All casual personnel must be able to work on an on-call basis. Successful candidates will be placed on the School Casual List for casual, on-call work with no guarantee of hours of work.
Rate of pay: $21.76 per hour ($22.76 per hour as of September 1, 2023) as per the CUPE Collective Agreement

Apply in writing referencing the posting number. Include your Non-teaching application form, cover letter, resume and Reference Authorization Form to:

Human Resources Department
Rainy River District School Board
522 Second Street East
Fort Frances, ON P9A 1N4
Fax: (807) 274-1950
Email: [email protected]

Accommodation in the recruitment process is available upon request for applicants with disabilities.

We thank all applicants but only those who are selected for an interview will be contacted.

For further clarification or questions please contact
Stefanie Berard, Human Resources Coordinator, at 807-274-9855 ext. 4971

Closing Date: Ongoing Application Acceptance 2023-2024

Job Description
Date: June 2006
Positions School Secretary (Former Secretary II and Secretary III)
Employee Group: CUPE (Canadian Union of Public Employees)
Location: All Schools

Necessary Qualifications:

• Grade 12 diploma
• Work experience in a secretarial and clerical position
• Ability to work with integrated software packages
• Ability to use discretion and sensitivity to treat all office matters and information in a confidential matter
• Ability to initiate, organize, complete work assignments with minimum supervision

Position Summary:
The School Secretary will provide secretarial and clerical services as directed by the Principal of the school or their designate.

Responsible To:
The School Secretary is responsible to the Principal of the School.

Specific Duties:
Communication:

• general reception and telephone duties
• handle inquiries and direct to appropriate staff and/or location
• correspondence – letter, faxes, e-mail, newsletters and other correspondence as required by staff
• generate/distribute/file forms, reports, student reports (suspension letters, violent incident reports, accident reports, staff minutes, work orders)
• contact parents re: emergency situations (illness, injury, school closures)
• schedule and book use of office responsibilities
• public address system duties (opening, messages)

Student Data:

• maintain current and accurate student information using the PowerSchool database for student records, attendance, reporting, and student information forms
• prepare material for registration and carry out student registration (school handbook, student forms, course selection guide)
• collect student information (birth certificates, health card, immunization records)
• provide transportation department with required student data
• schedule parent interviews as required
• OSR management
• carry out Safe Arrival policy as required
• compile and post lists of students with “emergency” medical needs
• assist with preparation/distribution of student assessment materials (exams, EQAO materials)
• maintain and prepare transcripts
• prepare all materials required for student graduation

Financial Functions:

• maintain current/accurate information using SDS database
• maintain purchase order records
• order office supplies and maintain office inventory
• receive and check all deliveries checking packing slips for accuracy
• maintain petty cash fund
• school generated funds – collect and manage monies generated by fund raising campaigns
  (milk programs, field trips, activity days, book fairs etc.)
• banking – count and prepare monies for deposit
• ensure accurate financial records are kept and are on file

Reports:

• complete all required reports requested and specifically:
  • MET reports
  • Oct/March statistical reports
  • Enrollment/registration/attendance reports
  • Board required reports

Additional:

• may be required to schedule vacations and supply secretaries
• recording and issuing of security codes and school keys
• maintain staff attendance records/may be required to arrange for substitutes
• sorting/distributing ingoing and outgoing mail
• facilitate scheduling and assist with school events (photos, programs, tickets, clinics)

Conditions of Employment:

• Rainy River District School Board Policies and Procedures
• Rainy River District CUPE Local 65 Collective Agreement

Rainy River District School Board (sharpschool.com)